Episode 134: Two tools to begin with to help you stay on track of all the things!

October 5, 2022

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Hey lady, 

In today’s episode, I give you the reason why we tend to focus so much on doing things “right.  

I pray this episode blesses you!

Much love, 


[00:00:56] Wendi: Hello ladies. And welcome to episode 134. [00:01:00] I hope that you’re doing well, hope that you’re. Well, I am feeling tired. I’m doing well. And today I wanted to take some time to share with you. The two things that will help you to stay on track. Really through your life, through your career. We’re with everything else that you take

[00:01:21] Wendi: As probably that you’re leading or as the leader or something that you are just. Um, using most of your time in, so it could be parenting. It could be, um, The spouse, it could be just spending time in the It may be. I want to share with you really the two things that have helped And what I encourage.

[00:01:44] Wendi: Um, my clients to use once we work. Together and kind of figure out where they are. With, you know, their goals or their tasks or the things that they need to get To really be able to not necessarily. Um, beyond this [00:02:00] whole 50 50 balance, but to really, to start. Making sure that the buckets of their life.

[00:02:07] Wendi: Meaning. The categories, the areas of their life that they are focusing on. As much as they need to during that season or. Um, timeframe in. It may be Seasoned they’re in currently, if I need to put more attention to their family at the time or more attention. To their career, their business, whatever that may look like. So.

[00:02:30] Wendi: So the two things that I want to talk about that are very, very. Very important. And really, if you were to start anywhere, I will start A calendar and this is what I mean. So. It would be the calendar and then the next. Thing, would it be like your productivity A tool that’s electronic that will help you systemize.

[00:02:49] Wendi: And keep a lot of your documents. It’s organized. Um, in order for you to really. Organized as well, because that is the biggest thing that I’ve noticed [00:03:00] and not being able to keep things in one. Centralized area. Therefore things become overwhelming and things are all over the place. And then the brain wants to just shut down and not do anything.

[00:03:17] Wendi: And so I want to start off with the calendar. I started, um, using a calendar very seriously. I want to say almost three years ago. When I started my certification. Um, My coaching certification.

[00:03:31] Wendi: And it was one of the things that was brought up. You know, um, when it comes to not only stay organized, but also to really be able to focus, especially if you’re someone like me, that. It gets distracted very easily. And can try to. Multitask. Even though I know my brain won’t allow it because. Again, I will get sucked into.

[00:03:54] Wendi: To, you know, one thing, and then I’m thinking about another thing, and then I get sucked into [00:04:00] something else that I know is coming up. And then I’m like, Nope, I need a prototype. This. And then everything becomes a priority or everything becomes it can wait. When in reality, there are some things that are more.

[00:04:12] Wendi: Urgent than others. And so I want to solve with the calendar. And just saying that if you are still on a paper calendar, I want to offer that you get rid of that paper calendar as fast as you can. Because you will possibly never, or you won’t always have it with you. And this is what I mean by that, obviously.

[00:04:34] Wendi: If you have an electric calendar, you’re not always going to have it with you either, but there is a better chance. Of you having that with you. More often. Or more so than your paper calendar or your planner. And I always say, yes, you want to start off somewhere. So if you already started with a calendar, a planner,

[00:04:56] Wendi: And that’s something that’s working for you. Great. But I also want to offer you to [00:05:00] consider. To start migrating. That. Um, calendar into an electric calendar. And I personally use Google calendar one cause it’s free too. It’s so easy to use. And three, I just love using Google items, Google tools.

[00:05:15] Wendi: And it really is. It works very well with. With everything else that I have, I’m an apple user. It works on my iPhone. It works on my Mac. And honestly, it’s just so simple and it’s so easy to use and it syncs with anything. Any appointments that I get medically, any appointments that I get from any webinars that I sign up for, there’s a hallway, something.

[00:05:41] Wendi: That is, um, That can be integrated with Google, even with my podcast. Um, Interview episodes that I will. I’m doing in the next couple of months. It definitely sinks and it’s all in one. [00:06:00] Even if you have a word calendar. Even if you were to use outlook or you were to use. Um, another type of calendar, it will sync because it allows you.

[00:06:12] Wendi: To view it on that same calendar.

[00:06:16] Wendi: On your phone or on your, on your desktop. So once again, I highly recommend Google, but if you’re like, Hey, I have it on I cow or just another calendar. That’s fine too. As long as you’re able to see it and have it with you on an app. It’s always beneficial because. You can pull up exactly. What you have going on?

[00:06:41] Wendi: At what time at any given moment. So the reason this is very helpful is because you have so many things going on, right? You may be. Um, planning. A party, or you may be planning this event and now you have to figure out different time slots, right. Or [00:07:00] you are currently in the And you know, that you have certain meanings that are definitely mandatory and require a hundred percent of your attention and presence.

[00:07:10] Wendi: You can put that And oh, by the way, you can put everything else that comes along like your kids’ appointments, kids. Teacher conferences, their basketball games. There after school curriculum, whatever it may be, you put it all on

[00:07:25] Wendi: And here’s the thing. This is where people get. Or at least from what I’ve been hearing, this is where everyone gets stuck. Everyone’s like, well, that’s too much work. I have to put everything on there and I have a lot going on. And I’m already, you know, I just do like a LA a weekly. To do. And I just do.

[00:07:47] Wendi: Do it week by week. Instead of forecasting or. Adding that routine or that battle rhythm. On that calendar. And this is what I mean. So obviously. [00:08:00] Yes, it is going to take. Some time. But at the same time, you’re putting the time in upfront, and this is why Highly recommend that you start Regardless of where you are in your journey with not only time management, but also how you’re managing your mind around time.

[00:08:21] Wendi: And how you’re actually. Using your time. And how you can continue to stay on track with the things that you need to So. If let’s say today, you’re like, okay, I’m going to start today. And moving forward, I’m going to add things on there. I, you don’t want to get bombarded with going back and add it, adding things that are already.

[00:08:47] Wendi: Are in the past. What you want to do is really begin with the most. General. I eat, um, that you can think of. So for example, if you know, you go to work from nine to five, [00:09:00]

[00:09:01] Wendi: And you have, there’s a mandatory meeting that you attend every week or every day. Added on there as blocked. It’s that simple. And anything else that comes up for that week. And you add it on there. You have a doctor’s appointment or you have to go change the oil to your car. Oh, I have to set up an appointment for

[00:09:24] Wendi: Well, you can do is start knocking that out. And adding it on there as you Meaning. Okay. I don’t want to add the reminder. For. My, um, oil change, whatever, What you want to do is just block it as a, as an actual all day event. And then set a reminder from that day event to call. Wherever you go to get your oil change or stop by.

[00:09:58] Wendi: To schedule that appointment that way [00:10:00] you see it, it’s visible on the calendar that you have to get that done. By this stage. So let’s say. You have to get it done by Friday. You put it on that Friday. And you’re like, okay, I need to make sure. That I schedule it this week for the fallen week. So you put it on that Friday.

[00:10:18] Wendi: As an all day event. With a reminder that you need to call or stop by. 48 Before, whatever it may be, and you can even set a time. Actually even recommend setting a time, let’s say it’s 7:00 AM. You know, you have. A lot of time at 7:00 AM to call or stop So when you do that, you set the reminder. Now you can see.

[00:10:44] Wendi: That you have to get that done no matter what. That week. But you’re not actually. Um,

[00:10:53] Wendi: Really. The forgetting. Or allowing yourself to not do that because it’s visible now. [00:11:00] And that’s what I mean about putting it on the calendar. And so another. Another reason. Y I highly recommend that you get on the electric. Electric calendar or electronic. Calendar is because again, It’s available to you, 24 hours a day. You have it on your phone.

[00:11:19] Wendi: You have it on your tablet, whatever may be. It gives you reminders. It notifies you. And by the way, That is. Pretty much the main thing that I have as notifications on. My, on my phone. I don’t have many notifications on. Because they’re very distracting. Like I don’t have my email notifications on my social media.

[00:11:41] Wendi: I don’t have any of those like notifications that are Going to provide me. Updates. Every single Hours each day because I wouldn’t. Really we focused and which by the way, is something that I struggle with already. So highly encourage that you [00:12:00] focus on. Starting where you’re at now without allowing yourself to get overwhelmed of the things that you need to get done.

[00:12:07] Wendi: So setting time. Even if it’s 30 minutes and you’re like, okay, Tonight for 30 minutes, I’m going to focus on getting this calendar together for this week only for the next two days. And then you do that this the next And so on and so forth. And. And then when you’re creating. Is really, also a routine for that month.

[00:12:30] Wendi: So. When you are creating this, you are able to see what you did for that month. And maybe you need to do that for the following month. Right? Maybe you don’t need to get Change the following month, but now you have something else that may come up. You’re like, okay. I know that I have to get this one thing done for the summit. That’s coming

[00:12:54] Wendi: Or I know that this month is when I actually have to do. XYZ, [00:13:00] whatever that may be for you. Um, I mean, we all pay bills, right? So you can put it on there as well. When your bills are due. And so whatever that may look like for you. Whatever, you know, hard dates, important dates. Um, even tasks that you think are going to be time-consuming.

[00:13:18] Wendi: That you will need more than an hour. You’ll need more than a day. You want to be able to put that on there? Now that’s like the first thing and the. If there’s anything else that you need to do? The calendar. I want you to start there. The next thing. Then I recommend that all help you. Stay on track and continue to really just give yourself.

[00:13:44] Wendi: That space of, um, or that mental space. Of knowing that you don’t have to keep it all in your Is having a tool that you can not only keep documents in, but. You can keep different steps and [00:14:00] tasks also, um, visible. And by that, I mean, having something like click up clear cup is a productivity tool.

[00:14:09] Wendi: That a lot of companies use. I use it for my personal life. I use it for my coaching business. I use it for anything and everything that has to do with my day to day. Life that could be. Um, you know, with devotionals, it could be with the things that my kids are doing. Come, things that are coming up files. I need to save.

[00:14:34] Wendi: Um, things that I need to worry about that are personal, um, like my passport or whatever, anything of that sort renewal of. ID, whatever it may be. I keep in this click up productivity tool, which is also an app. In a browser. And an application on your computer to help me. See everything [00:15:00] visually on what I have to do.

[00:15:01] Wendi: And so this is how I have learned to not only stay on track and on top of things. But also what it does, it helps me because it’s all in one place and it also syncs with my calendar. Which is the beauty of it. I literally have on here all the podcast Podcast episodes. I can’t speak. All the numbers, all the titles, all the recordings, everything is on here.

[00:15:32] Wendi: And this is even something that I’ve used with my. Um, VA that does my podcast. She’s the one that’s in charge of the frogs. And she is actually the one that can see. Everything that I use on my podcast. Isn’t this one document under my podcast folder. And so it’s so easy to just share that link with her.

[00:15:57] Wendi: And it’s all Like, there’s nothing [00:16:00] that I have to do. Because it’s already there. So it becomes so easy. To literally. Duplicate the template that I already use for one episode, for like my notes for my show notes, for my transcript, for my audio. Anything and everything that does that deals with a podcast is on there. And so.

[00:16:25] Wendi: The time that I spent creating the template. Is now given me so much time. Or more time. Then to do that over and over. On a different, you know, time that I’m. Doing another podcast episode. So what I’m saying here is you putting in the time ahead of time. It’s definitely been official. And I know that these systems can be, you know, intimidating and overwhelming, but I promise you once you start with one and there are so many out there there’s Trello, there’s a sauna.

[00:16:58] Wendi: There’s there’s [00:17:00] there are just so many. I think the other one’s called like cannoli or something like that. So many out there that are easy to use that at our free. This one I pay for just because I want to have. More visibility. Um, two other folders because also keep my client information on

[00:17:20] Wendi: That’s obviously private. Um, so I pay for the, um, integration of other apps to help Stay organized to help me stay on track. With my interviews. I mean, this is literally how I started my page on communicating. Um, on how to communicate my, my information with my interview interviewees. So. Everything.

[00:17:47] Wendi: That I’ve used. Um, with coaching that I’ve used just for my personal documented, my podcast is all in here. So at any given moment. I [00:18:00] need to check on anything. It’s on my phone. If I’m not in front of my computer, I can go on there. I can check and pull something up. I can literally do anything and everything in a matter of seconds because it’s there.

[00:18:14] Wendi: In the other helpful thing about this is that it helps you create templates. It helps you. Create that routine, that battle rhythm. That most of us need. We want to systemize things in And that’s my goal for. You know, like as an overall, I want to. Be able to, um, not only continue to automate these things that I do, because it automatically.

[00:18:39] Wendi: Um, once I change it from one. Um, status to the next, it will automatically close out automatically. Um, you know, send an email, whatever I need it to do it automatically do that. But ultimately, yes, I want to be able to systemize as much as I can. And if I can’t do that, That’s [00:19:00] completely fine, but that’s where I’m able to bring other people in and say, Hey, here is everything that I’ve done.

[00:19:07] Wendi: Here is how I do things. And I literally just share it with them. And they’ll have access to it. Like that’s literally where my mind is going to in the future, especially next year when I, you know, decide to go all in on the new program that I want to have and be able to do that without having to overthink or get overwhelmed.

[00:19:32] Wendi: On all the 80 steps that I need to get done. So with that. I want to offer you today to really consider at least starting with one. And that would be with your calendar. With having an electronic. Calendar that you can access very easily. You can be with ICAP. I Cal you could be your Google calendar. It could be any other calendar that you find helpful that is able to sync with whatever [00:20:00] you’re currently using.

[00:20:01] Wendi: Again, I highly recommend Google calendar, but if there’s another one out there that you like, and that is also free. Go for it. But you want to start? Sooner than later, because the less visibility you have, the less reminders you have regarding certain things. The more, you don’t want to feel bombarded overwhelmed, not on track.

[00:20:25] Wendi: Because you are constantly trying to keep those reminders. Within your own mind. When in reality, there are so many great tools out That can help you. And that’s just removing one less thing for you to worry about. Now you can focus that time on something else, maybe reading. A book, reading averse.

[00:20:49] Wendi: Focusing on something else other than, okay. What also have this week, or I can’t forget to do X, Y, Z, or, oh, no. I forgot that we had I go to this event, or this [00:21:00] was going on at my. Daughter’s school or my son’s, you know, basketball event, whatever it may be. Or, oh, no, it was this big day for my friend.

[00:21:12] Wendi: And here’s the thing. Like, oh, and you know, I’m guilty of this too. I used to rely on Facebook to remind me of people’s birthdays. But now I’m like, you know what? I need to get better at I need to actually put it. On my calendar and just create your recurring every year. So, because I’m not on social media every day anymore.

[00:21:31] Wendi: So if I’m not on social media in a certain day, and it’s my friend’s birthday. And I’m like, oh man, I missed it. I I would love for For me to say happy birthday. To that one individual, but I can’t because I didn’t get on social media and I don’t want to rely on social To remind me of things. So with that.

[00:21:51] Wendi: You know, I want to offer you to take a moment, even if it’s 30 minutes today. To look for a tool it’s [00:22:00] going to be helpful for you with calendar.

[00:22:04] Wendi: And begin inputting things on there. It could be just for the next day. And then you do that every single day until you’re comfortable. Looking at the whole week. And then you build and you work your way. Down that line or down that path. Because when I tell you it, I mean, And I may just be speaking here for myself, the older I get.

[00:22:26] Wendi: The more things that are going We have another baby coming soon. My brain. Is working even slower and I’m getting more distracted. We’re living in a distracted world. So environment and listen, it’s. Not your fault. You may or may not have ADHD. I’m not diagnose, but I want to say that I get distracted very, very easily.

[00:22:52] Wendi: And if I didn’t have this. App. I would literally be. Writing it down. Somewhere [00:23:00] in a planner, but now that this is available, I want to offer that you start here. As a place so that you can start prioritizing. Everything. If you haven’t already. And also putting it somewhere visual. All right, ladies, I hope that this has helped

[00:23:17] Wendi: And that you go and you download this calendar. On your phone on your computer. You get this account going and you start filling it up because I promise you it only gets And by that, I mean, You won’t be as overwhelmed. And you’ll spend more time with the things that you want to do with people that you want to.

[00:23:38] Wendi: Actually spend it with and actually stay on track and on top of things, All right, ladies, have a beautiful rest of your week.